ALTA Project Coordinator (BVTA)

A WORLD LEADER IN TESTING, INSPECTION & CERTIFICATION SERVICES Bureau Veritas offers dynamic, exciting employment opportunities with an attractive salary/benefit package and an opportunity to play a vital role with a global organization. If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today. Bureau Veritas is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, citizen status, sexual orientation, gender identity, genetics, status as a protected veteran, or any other non-job-related characteristics. This position is responsible to ensure equal opportunity in employment in that all persons are treated equally and on the basis of merit, in decisions regarding selection, placement, promotions, training, work assignments, transfers and other personnel actions. City Remote State Remote SUMMARY Responsible for providing technical and administrative support to the field and operations staff. Supports the overall assignment, set-up, communication, scheduling, coordination, preparation, and completion of each assigned project task, reporting all findings to clients and/or management. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other job-related duties may be assigned in conformance with state and federal regulations. Coordinates contract administration, purchase orders, and change orders. Assist in developing a network of qualified subcontractors to support operational services. Set-up of projects in digital writing platform to ensure proper communication and data flow. Research project information and gather required documents from client supplied material (CSM) or municipalities to assist in completion of survey/zoning compliance reports. Reviews, understands, and interprets municipal survey/zoning codes. Sets up projects in nTel accurately and in timely manner to ensure there are minimal to no delays are incurred by the rest of the survey/zoning teams. Ensure project information in nTel remains consistent with Vision, P-Drive, and SharePoint, including but not limited to entering and updating client, vendor, and sales lead contact information associated with projects. Tracks project progress to ensure engaged work is on pace to deliver on-time and can assist with resolving general issues regarding point of contact(s), site information, client delivery and field management. Communicates scheduling delays/issues to Sr. PC/PM Notifies and communicates to all relevant team members when any newly uploaded information to nTel and/or P drive. Assist with vendor recruitment and onboarding into FLEX, whilst maintaining vendor compliance with BV to ensure efficient bid, assignment, and payment for future work opportunities. Obtain pricing and timing from applicable vendors for proposal opportunities based on client/internal communications for services requested. Coordinates on-site schedule between recommended vendor with point-of-contact (POC). Uploads and disseminates client supplied materials (CSM) to the team and vendors and final deliverables to the client. Reviews and interprets client comments before sending to the vendor. Prepares and submits contractual reporting and deliverables to the Client that are non-technical (example reliance letters). Performs survey/zoning reports/summary, technical reviews and other services related to due diligence of commercial real estate. Forwards deliverables received from vendors for technical review as needed. Assists with client follow-up with regards to outstanding proposals and awarded projects on-hold or awaiting final deliverables. Coordinates and communicates schedules with all vendors, clients, and internal and/or external team. Develops reports defining project progress, problems, and solutions to present to stakeholders. Tracks data through web-based project management tools. Ability to communicate clearly and succinctly with all stakeholders. Receive and disperse Client Supplied Material (CSM). Contact municipality departments for project information. Perform special projects as assigned by the leadership team to capture additional requirements or satisfy client needs. Assists in identifying opportunities to improve efficiency and technological solutions. Protects operations by keeping company information confidential. Delivers outstanding customer service through timely response and proactive solutions to clients’ needs. Demonstrates BV’s guiding principles in support of the company's strategic goals. Follows all documented policies, Standard Operating Procedures, and Work Instructions applicable to the position and support of BV's quality standards and strategic initiatives. Maintains safe and clean work area by complying with all procedures, rules, and regulations. May be required to work overtime with prior authorization from supervisor. Must be able to meet the physical demands of the job. SUPERVISORY RESPONSIBILITIES This job does not have specific supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma or General Education Diploma (GED) required with some college preferred, and minimum of two years of administrative type experience. Certificates, Licenses, Registrations None required. Language Ability Ability to read, analyze, and interpret project/technical documents, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from clients, peers, and technical field staff. Ability to tailor presented information of or query response to receiving party. Reasoning Ability Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables. Technology Skills To perform this job successfully, an individual must be proficient in operating a computer, having knowledge of word processing software, spreadsheet software, and project management software. Knowledge, Skills, and Other Abilities Time management skills Active listening skills Critical thinking skills Problem solving skills Oral and written communication skills Ability to motivate, develop, and direct people Ability to work independently, as well as in a team environment. Ability to work in a constant state of alertness and safe manner. Ability to successfully work from remote location. Ability to meet the physical demands of the job. Must have a cell phone and supply your own internet service. PHYSICAL DEMANDS The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the office/offsite duties of this job The employee is regularly required to use hands. The employee is frequently required to stand, walk, sit, talk and hear. The employee is occasionally required to reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. The noise level in the home or company office environment is usually quiet. Equal Opportunity Employer/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability. An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Benefits At Bureau Veritas, we are dedicated to ensuring our employees receive fair and competitive pay, accompanied by comprehensive health and wellness benefits. Here's a breakdown of what we provide Starting hourly rate $20.38+ Our Health and Welfare Benefits are designed to meet your needs, with eligibility starting on your first day of employment Medical, Dental, and Vision coverage Company-matched Retirement plan Generous Paid Time Off and Company Holidays Life Insurance and AD&D coverage Short-Term Disability (STD) and Long-Term Disability (LTD) Optional life and pet insurance EAP and Total Wellbeing Lifestyle Programs Tuition Assistance and/or Professional Development Employee Discounts This information is transparently provided in adherence to several state and local Equal Pay and Pay Transparency Laws. Join us at Bureau Veritas, where your well-being and professional growth are our top priorities. If you are an individual with a disability and you would like us to assist you with searching the Careers Page site for employment opportunities and/or assistance with completing your profile and application, please contact us at 1-888-357-7020 or email us with your request to NorthAmericaTA@bureauveritas.com. We are happy to assist you and encourage you to consider Bureau Veritas for your next great career opportunity! If you would like additional information regarding Bureau Veritas' federal obligations in regards to equal employment opportunity, please click the link below https//www.dol.gov/agencies/ofccp/posters Apply To This Job